Office cost per desk
Rent, service charges, energy: what one desk costs per month and per m².
How it works
Cost per desk = (rent + charges) / desks. Cost per occupied desk = cost per desk / occupancy. Price per m² per year = (rent × 12) / area.
Results are for guidance only and do not replace professional advice.
Worked example
With the default values:
- Monthly rent3800
- Charges, energy, cleaning per month900
- Area (m²)220
- Desks22
- Actual occupancy (%)60
you get:
- Cost per desk per month€213.64
- Per actually used desk€356.06
- Yearly office cost€56,400.00
- Rent per m² per year€207.27
Frequently asked questions
How does the “Office cost per desk” tool work?
Cost per desk = (rent + charges) / desks. Cost per occupied desk = cost per desk / occupancy. Price per m² per year = (rent × 12) / area.
What do I need to enter?
Just fill in: monthly rent, charges, energy, cleaning per month, area, desks, actual occupancy. The result updates as you type.
Can you give an example?
Monthly rent: 3800; Charges, energy, cleaning per month: 900; Area (m²): 220; Desks: 22; Actual occupancy (%): 60 → Cost per desk per month: €213.64; Per actually used desk: €356.06.
Is this calculator free, and is my data private?
Yes. HOD Calc is completely free with no sign-up. The calculation runs in your browser: nothing you type is sent or stored.