Project quote estimator
Add up tasks in days, add a contingency buffer and get a project price before and after tax.
How it works
Price excl. VAT = days × (1 + contingency) × day rate. Projects overrun estimates by 20 to 30% on average: a 10 to 20% buffer is prudent.
Results are for guidance only and do not replace professional advice.
Worked example
With the default values:
- Tasks (name then days, one per line)Analysis 2 · Design 3 · Development 8 · Testing 2 · Launch 1
- Day rate450
- Contingency (%)15
- VAT (%)21
you get:
- Project price excl. VAT€8,280.00
- Price incl. VAT€10,018.80
- Estimated days16 + 2.4 contingency
- 30% deposit€3,005.64
Frequently asked questions
How does the “Project quote estimator” tool work?
Price excl. VAT = days × (1 + contingency) × day rate. Projects overrun estimates by 20 to 30% on average: a 10 to 20% buffer is prudent.
What do I need to enter?
Just fill in: tasks, day rate, contingency, vat. The result updates as you type.
Can you give an example?
Tasks (name then days, one per line): Analysis 2 · Design 3 · Development 8 · Testing 2 · Launch 1; Day rate: 450; Contingency (%): 15; VAT (%): 21 → Project price excl. VAT: €8,280.00; Price incl. VAT: €10,018.80.
Is this calculator free, and is my data private?
Yes. HOD Calc is completely free with no sign-up. The calculation runs in your browser: nothing you type is sent or stored.